Like any other business in the country, your Oakville office must adhere to the federal privacy law, PIPEDA (Personal Information Protection and Electronic Documents Act),that regulates the way you collect, store, and destroy contact and financial information. As these laws are amended to improve their coverage your company’s need for confidential document destruction increases. In order to ensure your company destroys obsolete paper and electronic material properly, you need to outsource your office’s shredding to a professional NAID-certified shredding service.
Why must you find a shredding company in Oakville that has NAID certification? Let’s explain what that entails. NAID stands for the National Association for Information Destruction. This organization sets the standard for the information destruction industry. They’ve developed techniques to regulate the methods, equipment, and vetting processes that ensure the greatest amount of security when handling both residential and commercial documents.
The document destruction Oakville businesses trust are NAID-certified, which means that their methods of disposal will meet all of the Government of Canada’s regulations concerning sensitive materials. As theft and misuse of personal and medical information has risen in the past several years, laws like PIPEDA (Personal Information Protection and Electronic Data Act) and PHIPA (Personal Health Information Protection Act) have been developed. These regulations were enacted to protect Canadians from the improper use, storage, or destruction of their personal information, limiting the chances of their information from being stolen.
These laws, if broken, can result in devastating punitive measures, including monetary fines amounting to over $100,000. When a business hires a NAID-certified company, they don’t have to worry about transgressing, as the best document destruction Oakville can provide fulfills the appropriate methods of personal information destruction.
You can’t guarantee the same things when you leave this process as an in-house procedure. Inevitably, employees who aren’t fully trained to handle or destroy confidential material will be put in charge of the shredding of personal records (with information such as contact details, health information, and financial records). If they accidentally dispose of this material incorrectly, they can be putting the entire business at risk.
It’s far safer to outsource the shredding of important documents to a NAID-certified shredding service. This third-party accreditation ensures only those fully trained in the proper disposal methods of information will ever be responsible for the destruction of your records. The trained personnel, with access to the best equipment, will make sure your Oakville office adheres to both PIPEDA and HIPA—as well as any other regulation pertaining to your industry.